Lost time is never found again- Those aren’t just words, but a very important life lesson from a wise man called Benjamin Franklin. I am sure you are reading intently now. Time is a human being’s most valuable resource but it is also strange. Nothing is more treasured and plodding. You spend time and kill it. Five minutes can be a second or a year, in context. Days and weeks vary wildly in worth and perception. Time has been the one thing hardest for the man to grasp and own. And this is exactly why time management is important. It helps you strike just the right balance between time and conserves your energy for the most vital tasks. It helps you build a routine which is responsible for successful outcomes.
Let us know how we can manage our time efficiently.
A person who fails to plan plans to fail! Grab a paper and pen and write down the following things: Which tasks at hand are most important, most urgent, least important and least urgent. In life, you have things that are most important and things that are most urgent in a permanent competition. The secret to mastering your time is to systematically focus on the importance and suppress urgency. Humans are pre-wired to focus on things which demand an immediate response, like alerts on their phones – and to postpone things which are most important, like going to the gym. You need to reverse that, which goes against your brain and most of human society. Look at what you spend your day doing. Most of it you will notice is not anything you chose – it’s what is being asked of you. In order to achieve your actual goals, you must de-clutter your brain. And here is how you can do it-
Learn to say no.
Most of us follow an implicit social contract: when someone asks you to do something you almost always say yes. It may feel very noble, but don’t forget that you have deadlines to adhere to for yourself, and you just agreed to slow yourself down because you were asked nicely. You may need to sacrifice some social comfort to achieve personal growth plus as a bonus, people tend to instinctively respect those who can say no. Try and see for yourself.
Put your phone down and stop watching mindless TV.
The 21st century has brought with it the unimaginable variety of distractions for us. Social media and television being the biggest ones. Instead of actually doing our work we spend more time tweeting about how we don’t want to do it! Once our phone dings that text, Facebook message, Instagram like or retweet is 100% more important than our due dates. Putting down your phone while you finish your work can improve the quality and shorten the time it takes to get it done due to your undivided attention. Or else, kill the notifications. Choose to check these things when you have time to be distracted – say, during a lunch break – and work through them together, saving time. Also, unplug that TV when you are not supposed to watch it. Switching on the TV means we’ll end up watching any and everything we can whilst flipping channels and doom ourselves. You can complete your work first and still keep up with Game of Thrones. Just finish the work!
Set your priorities.
Humans are such funny critters. If you have a friend to meet, you’ll arrange to see them at a set time. But if you have something that matters to you more than anything – say writing a book or going to the gym – you won’t schedule it. You’ll just ‘get around to it’. Treat your highest priorities like flights you have to catch: give them a set time in advance and say no to anything that would stop you making your flight.
Important things first.
What is the single most important (not urgent) thing you could possibly be doing? Do some of that today. Remember there’s a limitless number of distracting storm troopers – don’t fool yourself into thinking “if I just do this thing first then I can”. Do not live by excuses.
Don’t try to multitask.
There are always zillions of things you could be doing. The trick is to pick no more than 1 – 3 a day and relentlessly pursue those. Your brain won’t like this limit. Other people won’t like this limit. Do it anyway. Focusing entirely on one task at a time is infinitely more efficient than multi-tasking and gives you time to excel at your work.
Ignorance is often blissful.
It’s impolite, unprofessional and often utterly required. There are people you won’t find time to reply to. There are requests you will allow yourself to forget. You can be slow to do things like tidy up, pay bills or open mail. The world won’t fall apart. The payoff is you get done what matters.
So manage your time well and seize the day!